Procurement is the quiet engine behind every successful project, because when materials are late or submittals stall in review, your schedule slips and margins erode, and while it can feel like a maze of emails, spreadsheets, and calls, a clear framework paired with the right tools brings order and predictability.
At PLOT, we believe that better tools lead to better projects. This procurement log template is our 'gift' to the industry—a resource that any contractor can download, use, edit, and improve. Whether you need a simple tracking system or a highly customized solution, this spreadsheet gives you a solid foundation to build on.
Mid-sized commercial general contractors operate in a range of that gets underserved by construction software. You are too complex for simple scheduling apps and too lean to justify the overhead of enterprise platforms built for $500M programs. Your projects run from $10M to $150M. You are doing K-12 schools, healthcare renovations, mixed-use developments, industrial facilities, and municipal work. Your project teams are small. Your superintendents are running the job and coordinating logistics at the same time.
The tools that get recommended for your size of work are usually one of two things: full project management suites with more features than you will ever use, or basic scheduling tools that do not touch the real problem. Neither one is built for the specific logistics and procurement coordination challenges that mid-market commercial GCs deal with every day.
PLOT is.
A $35M K-12 school renovation with an active campus. Deliveries cannot happen during drop-off or pickup. You have a two-hour window in the morning and a two-hour window in the afternoon. You have a tower crane, one access gate off a residential street, and forty subcontractors who have never worked together before.
A $65M mixed-use development in a downtown core. The site is sidewalk to sidewalk. Every truck is impeding traffic the moment it stops. The city has requirements. The neighbors have complaints. Your super is spending two hours every morning sorting out who is showing up and when.
A $20M healthcare renovation in an occupied facility. Infection control zones change weekly. Certain corridors are off-limits to deliveries at certain times. Materials need to arrive when the crew is ready to receive them, not an hour before.
These are not exotic projects. This is the daily reality of mid-market commercial construction. And the common thread is that delivery scheduling and procurement coordination are not back-office functions - they are field execution problems that directly affect whether the project runs on time.
Delivery scheduling and site access management. PLOT is a site resource reservation system for your jobsite. You define the resources - gates, drop-off zones, laydown areas, crane picks, hoist windows - and set the rules for each: what vehicle types are allowed, how many can be there at once, what hours they are available, and when they are closed. Trades reserve the resources they need through a public portal or the PLOT mobile app. No account required. No app to download for basic booking.
The system enforces your rules automatically. Double-bookings do not happen because the system prevents them, not because someone caught them. When a sub tries to book a crane pick during the operator's lunch break, the system blocks it. When a concrete pour closes the north gate for two days, you set the closure once and it applies to everything.
The Jobsite Command display - a TV in the trailer or at the gate showing today's delivery schedule as a live board - creates the culture change that actually makes the system work. Subs see the board in the first foreman meeting, scan the QR code, and book a delivery on the spot. Within two weeks the culture is set: if it is not on the board, it does not happen.
Procurement scheduling and subcontractor coordination. For mid-market GCs, the procurement log is usually a spreadsheet that one project engineer owns and updates manually. When the schedule moves, they recalculate. When a sub misses a submittal deadline, no one finds out until it shows up on the schedule. When lead times change, the spreadsheet is wrong until someone fixes it.
PLOT replaces that spreadsheet. You connect your schedule (Primavera P6, Microsoft Project, or Procore) and deadlines are derived from the Required On Site date, which comes from the schedule activity each order is linked to, working backward through your configured durations. Trades get a weekly email with only their action items - lead time to confirm, order to place, ship date to verify. They click through from the email on their phone and update directly. No login. No training. The GC team gets an audit trail without chasing anyone.
Enterprise platforms are built for programs with dedicated VDC teams, full-time schedulers, and project administrators whose job is to run the software. Mid-market GCs do not have that. Your project engineer is also managing submittals, tracking RFIs, coordinating with the owner, and running two other projects simultaneously.
PLOT is built for that reality. Setup for the delivery logistics tool takes a few hours and one training session. Trades onboard themselves. The procurement tool connects to your existing schedule and submittal workflow without requiring you to change how you run the project.
The pricing reflects the project, not the company. You pay per project based on contract value, not a company-wide enterprise license. A $25M project is $290 a month for deliveries, $218 for procurement, or $381 for both. You scale up when you need it and do not pay for projects that do not need it.
K-12 schools with restricted delivery windows and active campuses. Healthcare renovations in occupied facilities with infection control and corridor restrictions. Downtown mixed-use with sidewalk-to-sidewalk sites and city traffic requirements. Industrial facilities and data centers with multiple access gates and heavy equipment coordination. Municipal and institutional work where the owner needs a delivery record and the GC needs to prove it.
If your projects have any of these characteristics - constrained sites, multiple subcontractors, delivery timing that matters, or a procurement log that someone is maintaining by hand - PLOT is built for what you are doing.
PLOT integrates with Procore, Autodesk Construction Cloud, Primavera P6, and Microsoft Project. It also works without any of them. If you run a lean tech stack, PLOT runs standalone. If you are fully in Procore, PLOT reads your submittals and logs deliveries back to your daily log automatically. The integrations are optional connections that reduce manual work - they are not requirements.
There is no enterprise rollout. No IT involvement. No months-long implementation. You set up a project, build the site map, share the portal with your trades, and you are live.
PLOT is construction logistics software built for the way mid-sized commercial GCs actually run projects. Delivery scheduling, site access management, and procurement coordination in one platform. Book a demo at getplot.com.
